Legal Document Management

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Legal Document Management

Subjects > Law , Software

• DocuLex?Create - "Professional Catpure" for Simplified Document Imaging and Management www.doculex.com
  
  • Uses barcode technology to create document separator sheets.
    • Document scanning, content indexing, image quality control, full text and zonal OCR in ten languages.

• ContractAssistant?Create - Contract management system
  • http://www.blueridgesoftware.bz/default.asp?src=TSN28966

• Document Management Software - ColumbiaSoft 1-800-298-1172
  • http://www.documentlocator.com/home/default.htm?cd=documentmanagement
  • Powerful, intuitive, and affordable document management software to capture, manage, and share email, paper and digital documents. Cut costs, improve productivity, and meet compliance requirements.
  • Document Locator includes a complete scanning capability so you can manage and control your hardcopy documents. Scan, name, profile, send notifications and electronically request approval of new scanned documents. If you need more, the Advanced Scanning Plug-in provides these additional tools: zone OCR, batch scanning with customizable separator coversheets, electronic annotation of scanned images with filename, description, profile properties and date and time, creation of full text searchable PDF format.
  • Includes PDF creator
  • 10 user license - Document Locator - SW & License $5500
    • Outlook - $82 per user
    • Scanning - $2000 for advanced scanning - OCR various regions or batching. For one station.... $500 basic module.
    • Brava - License to use as a viewer is extra expense, would probably license for a single user, like an admin. - Usually done with engineering firms, or law firms, that have used a lot of softwares in the past. - 10 users - ~$3000
  • Keys for lawfirms: L.A. law office implemented it, small office with 5 users. Been using it for two years.
  • Typical law firm - 10-15 people in the office tend to need this solution.
  • Legacy documents: Could be drag and dropped.
  • To try out the tool - Evaluation needs IIS and SQL server
  • Includes revision control.
  • Built into the office suite, and file drop down menus. Right click menus also supported.
  • Stores all files within the SQL database. Salesman suggested you'd get rid of the original files once they were stored within the SQL database.

• Casemanagerpro.com - ASP solution, or enterprise installation - "Solutions in Software"
  • Designed for class action, and complex litigation
  • Comes in plaintiff and defense versions (for example, plaintiff side for class action has more for doing settlements, dealing with claims process.)
  • Some features:
    • Administration
    • Navigation
    • Adaptability
    • Data Management
      • The Data Fields are organized into major data areas including Plaintiffs, Defendants, Matters, Financial (Claims and Settlements) and Address Book. Tabbed screens that are labeled in smaller, intuitive groups further define these Data Areas, and those in turn are divided into related sections. Virtually every piece of information is where it is expected to be, only a "click" or two away.
      • Data fields
      • Custom checklist
      • Contact notes - Keep records of every important conversation and contact for any entity with the Contact Notes feature. Contact Notes can be logged ofr a Case, Client, Defendant, or anyone listed in the Address Book and posted ot any number related Case or Client records.
    • Calendar and Task Management
      • Rule based calendaring and checklists.
      • Automated calendar and task lsit - displays checklist items by related MAtter, Client or Staff member.
      • Notice of upcoming events
    • Financial Management
    • Document and File Management
      • Paper documents can be converted to electronic files, a potentially huge cost savings to the Firm. It can virtually eliminate the wasted time and resources associated with paper files by scanning, assigning Bates numbers, filing, and OCR (Optical Character Recognition) of documents.
    • Reporting
    • Evidentiary Database
      • Of particular benefit in Mass Tort, Class Action and other complex litigation involving large volumes of evidence and multiple parties is the Evidentiary Database. This innovative application was designed to relate various aspects of Evidence to each individual injured party which may be useful both for Plaintiff and Defense in determining the strength of a case.
      • Evidence Management
        • Evidence in CMP is represented by Document Records with expanded specialized fields indicating key information regarding the nature of the evidence. These fields create a record of the type of information, whether it relates to specific Sites, Products, Defendants, during what date range and in what way. The evidence can even be weighted to indicate the relative value of the information
    • Technical
  • Sales & Marketing
    • Enterprise solution: James Solomon 877-884-9097 x158
      • In his opinion - The benefit is not just in handling documents. IManage, Hummingbird, DocsOpen?Create.
      • We are better for the options needed in addition to document management, Reed Smith
      • $800 / seat per seat (named user), 20% annual fee. $8000 for ten seats, plus $5000 for initial setup...
        • ASP: $2000 initial setup for $495/mo for 5 users, each extra user $49/mo. No maintenance fee. $150/hr. fee for customization + training.
          • Example: 8 user, total first year cost: $12K. $5600 to get it going, and monthly fee of $650. This was pretty standard and straight forward.
    • About 25 clients: McCarter?Create English, Armstrong Teasdale.... Been providing this for 5-6 years, and 4 years of development (2-3 yrs of market)
      • McDermot?Create - 70,000 asbestos cases - needs to communicate with everyone, this product does these things

Directory of case management and legal document management:

• http://www.capterra.com/legal-case-management-software

See also:

• Document Destruction

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